Background

Receptionist (1829)

Our client is one of the foremost family law barristers chambers in the country. Routinely ranked as one of the top chambers for family law by both Chambers and the Legal 500 directories, they can also lay claim to being the most modern and dynamic of the specialist family law sets, with a highly recommended expertise. Chambers is seeking a receptionist to join their outstanding clerking and administration team. This is an excellent opportunity for a receptionist to join an award winningfamily set.

Applications are encouraged from those who have a good understanding of the chambersenvironment. This role is a key member of the Chambers administrative support team with a particular focus on the greeting of clients and the smooth running of Chambers front of house. The receptionist represents the first impression of Chambers and sets the example of the high standards of professionalism and care that Chambers affords clients, prospective tenants, and prospective pupils.

Duties and Responsibilities:

Manning reception area from 08.30am until 5.30pm. Answering overflow telephone calls into Chambers and re-directing as required. Meeting and greeting clients and all those who enter Chambers in a friendly and efficient manner. Log all the visitors in the signing in book.

Conferences:

Meeting and greeting clients and ensuring they are assisted in a professional and courteous manner. Allocation of conference rooms to members. Fulfilling any requests from clients such as photocopying for a conference, taking an urgent email/documents to the conference. Showing clients/visitors to conference rooms and making initial introduction. Once conferences have ended, making sure the caterer is aware so that the rooms can be cleared and ready for the next meeting. Ordering outside lunches and catering supplies if necessary. Cover the setting up of catering in conference rooms when necessary. Arrange the conference rooms to make sure they are ready for Chambers events and meetings. Assist with Event admin overflow. Checking the stationery trays in meeting rooms and keep them stocked. Check what supplies are needed to be replenished in the kitchen (napkins, cling film etc.) and bathrooms in the building (tissues, soaps and hand lotions) and keep the hallway hand sanitisers filled.

Administration and IT:

Signing for documents from couriers and directing them to relevant area if necessary (such as cleaning supplies). Monitoring stationery items in the Clerks Room and ordering supplies when required. Ad hoc secretarial duties. Operating and being familiar with Chambers software. Using Word, PowerPoint and Excel. Taking care of the meeting room scheduling in Chambers calendar Setting up video conferencing equipment and troubleshooting any problems and reporting them to appropriate help desk Setting up Zoom and Teams meetings and sending invitations for clerks and members and clients Assisting Chambers Manager with procuring services and supplies Keeping delivery notes on file to check against invoices Proactively monitor the cleanliness of Chambers and report any issues to the cleaning supervisor Help the clerking team with copying/printing, posting and courier bookings or any other admin tasks

Skills Required:

Excellent telephone manner and communication skills Team player with ability to work under pressure Ability to thrive in a busy working environment Ability to prioritize workload and make decisions Ability to deal with people politely and diplomatically (at all levels) Well presented Aptitude for hard work Good knowledge of IT Motivated, reliable, flexible and diligent

We are committed to equality and to fostering diversity in our profession.

We will treat everyone equally and irrespective of their age, background, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity status, race, religion or belief, sex, or sexual orientation.

All applicants are requested to complete an Equality, Diversity & Inclusion form, availablehere.

For all enquiries please contact:

ABC Chambers Solutions LLP on 0203 890 8190 44 Southampton Buildings, London, WC2A 1AP

To apply for this role please e-mail a comprehensive CV and covering letter to one of the team or contact them directly for a confidential discussion:

Erin Mansfield erin@abcllp.com 0203 890 8190 07871180143

Margot Emlyn Jones margot@abcllp.com 0203 890 8190

All third-party applications will be forwarded to ABC Chambers Solutions.


Salary
£30,000 - 35,000


Type
Full time


Address
London


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